Changes between Version 3 and Version 4 of Playbook/Events/Banquet


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Timestamp:
Dec 29, 2017, 5:58:35 PM (7 years ago)
Author:
Timothy Lin
Comment:

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  • Playbook/Events/Banquet

    v3 v4  
    11= How to Plan a Banquet ''(for Students and Parents)''
    22==== People
    3 There should be at least 3 people principally in charge of the banquet: at least 1 parent or adult responsible for food and dealing with money and 2 students working together who are aware of everything that'll be going on. Having 2 students in charge simultaneously splits the workload, affords them the possibility of surprises at the banquet, and allows things to occur simultaneously (e.g. for the 2017 Banquet, Brandon was the front man and Tim was running the show backstage).
     3There should be at least 3 people principally in charge of the banquet: at least 1 parent or adult responsible for food and dealing with money and 2 students working together who are aware of everything that'll be going on. Having 2 students in charge simultaneously splits the workload, affords them the possibility of surprises at the banquet, and allows things to occur simultaneously (e.g. for the 2017 Banquet, Brandon was the front man and Tim was running the show backstage). There should be at least 1 junior helping to plan, as there are usually a number of senior recognition items.
    44
    55All students should be involved in the planning and execution of the banquet as much as needed, especially during the brainstorming portion.
    … …  
    1111
    1212==== Timing
    13 Planning for the banquet should begin in earnest at least 4 weeks before the scheduled date to avoid rushing during AP weeks. This is especially important if the team is involved in further levels of competition (i.e. District Champs, Worlds) during the preceding few weeks.
     13Planning for the banquet should begin in earnest at least 4 weeks before the scheduled date to avoid rushing during AP weeks. This is '''especially important''' if the team is involved in further levels of competition (i.e. District Champs, Worlds) during the preceding few weeks.
    1414
    1515== Parts of the Banquet
    1616=== !Payment/Cost
    17 For the year-end banquet, these people eat for free:
     17For the year-end banquet, these people typically eat for free:
    1818* seniors
    1919* alumni
    … …  
    7676==== Tables
    7777If using rectangular tables: [[BR]]
    78 #tables needed = #attendees expected/12 + 2
     78#tables needed for attendees = #attendees expected/12 + 2
    7979
    8080=== Food
    8181Traditionally, the team has had Chipotle catering for the past many years, which is easy and popular (other options are not excluded).
    8282
    83 Snacks can include the standard ones catered from restaurants. Exotic variants though include carbonated grapes. ''Viva las uvas carbonatadas!
     83Snacks can include the standard ones catered from restaurants. Exotic variants though include carbonated grapes prepared by students. ''Viva las uvas carbonatadas!
    8484
    8585Dessert is often a custom cake from a warehouse store, e.g. Costco or BJ's. Multiple cakes is very possible, especially if multiple messages are needed (cite 2017 cakes: Happy Birthday and Congratulations on the year).
    … …  
    89892. mentors and seniors
    90903. all others
    91 but doesn't have to follow such an order. It can even be based on random groupings, such as birthdays or favorite biological kingdom.
     91but doesn't have to follow such an order.
    9292
    9393=== Entertainment
    … …  
    100100    * any videos from the year; best used when interspersed between activities (i.e. senior awards --> video --> mentor awards --> video --> recognition of administrators --> video)
    101101* Demonstration of Robot(s)
     102  * if the team makes it to Championships, the robot will not be back in time
    102103
    103104=== Decor
    … …  
    131132==== Custodians
    132133* Thank You Cards
     134* Cleaning up after ourselves (Let's not be "Hey, thanks for everything, now could you clean this up too?")
    133135
    134136==== !Parents/TechBoosters
    … …  
    140142* Senior Awards
    141143    Modeled after the mentor awards, these are given to each member of the graduating class by an underclassman who has worked closely with them.
    142 * Graduation Cords
     144* FRC Graduation Cords
    143145
    144146=== Tech Boosters
    … …  
    146148* Laura Mattejat Volunteer Award
    147149* informal vote of the next year's Boosters Board (requires a certain percentage of parents present which usually only occurs at the banquet)
    148 *they may also have awards and gifts planned
     150
     151They may also have other awards and gifts planned. Check with the Tech Boosters president/board.
    149152
    150153== General Planning Tips