Season Activities:

• Late Spring:
  • Select new lead mentors for team and for each sub-team
    • current lead mentor must invite replacement in ​FIRST
    • current lead mentor should grant new lead admin privilege in the various IT tools:
      • Google domain: team2537.com new lead should be configured as a SuperAdmin?
      • Wiki: wiki.team2537.com new lead should have TracAdmin privilege
      • TeamSnap: new lead role should be configured as a Manager
  • Hold Lessons-Learned (post-mortem) meeting of full team - gather feedback, ideas for next year
  • Hold elections for student leaders for next year - graduating seniors should not vote.
  • Plan meeting schedule for next year
    • try to avoid conflict with Band so students can participate in both
    • coordinate with faculty advisor and school administration (Principal, Tech Ed Team Lead)
    • consult HCPSS calendar: ​http://www.hcpss.org/calendar/
    • make custom robotics calendar: calendar creator: ​http://www.timeanddate.com
    • reserve practice spaces (Aux Gym, Cafeteria, etc.) with Athletics & Activities Manager
  • If holding summer meetings (e.g. at Hackground or STEMAction), move materials needed from storage to summer facility
• Summer:
  • Develop summer agenda (e.g. robot enhancements for Fall off-season competitions, training, outreach)
  • Discuss access to Hackground with Prasad Karunakaran
  • Discuss access to STEMAction with Bill Duncan
  • Outreach events (should be coordinated by Ops Mentor/Students):
    • ​HoCo STEM Festival
    • ​Maple Lawn Street Festival - Hackground
• Fall:
  • AHS event: New Student Orientation - recruit new students (coordinate with Ops)
  • AHS event: Robotics Team Orientation (team/club signups) - sign-up students (coordinate with Tech Boosters)
    • 2 separate meetings in cafeteria: new student signup, returning student signup (and recruit parent mentors)
  • AHS event: Back to School Night - recruit new parent mentors
  • Pay Season's Team ​FIRST registration and get reimbursed from HCPSS using IFAS form(see team treasurer)
  • Opt-out of drive-base (in exchange for $450 Andymark voucher)
  • Build Mentor Team
    • Register mentors in ​FIRST TIMS and
    • Send invitation for background screening (all mentors should be required to complete this) - reimburse mentors for the cost
    • Schedule ​Mentor YPP training, check photo-IDs, and collect YPC forms
    • All mentors must complete HCPSS ​Parent Volunteer Training and collect certificates
    • Provide a list of all mentors to AHS principal, vice-principal
    • Reconcile IT lists (remove old mentors, add new mentors):
      • TeamSnap - add mentors and students and get updated phone/text/email info (may be handled by a Tech Boosters volunteer)
      • team2537.com - add mentors to appropriate groups via ​https://admin.google.com
      • wiki accounts - add mentors and students to appropriate groups
      • google drive access
  • Add students to school's shop safety training/testing program in ​Canvas
    • username: AHSspaceraiders@… get password from prior lead mentor or Tech Ed faculty
  • First meetings:
    • Team building exercises - help kids get to know each other, learn the ​engineering design process, learn to work as a team by completing a few quick prototyping exercises; choose from:
      • Spaghetti Tower ​instructions
      • Robot Arm ​lesson plan ​instructions ​video
      • Spaghetti Bridge ​instructions ​rules
      • Mousetrap Car
      • Another ​marshmallow challenge