wiki:LeadMentorSeasonOverview

Season Activities:

  • Late Spring:
    • Select new lead mentors for team and for each sub-team
      • current lead mentor must invite replacement in FIRST
      • current lead mentor should grant new lead admin privilege in the various IT tools:
        • Google domain: team2537.com new lead should be configured as a SuperAdmin?
        • Wiki: wiki.team2537.com new lead should have TracAdmin privilege
        • TeamSnap: new lead role should be configured as a Manager
    • Hold Lessons-Learned (post-mortem) meeting of full team - gather feedback, ideas for next year
    • Hold elections for student leaders for next year - graduating seniors should not vote.
    • Plan meeting schedule for next year
      • try to avoid conflict with Band so students can participate in both
      • coordinate with faculty advisor and school administration (Principal, Tech Ed Team Lead)
      • consult HCPSS calendar: http://www.hcpss.org/calendar/
      • make custom robotics calendar: calendar creator: http://www.timeanddate.com
      • reserve practice spaces (Aux Gym, Cafeteria, etc.) with Athletics & Activities Manager
    • If holding summer meetings (e.g. at Hackground or STEMAction), move materials needed from storage to summer facility
  • Summer:
    • Develop summer agenda (e.g. robot enhancements for Fall off-season competitions, training, outreach)
    • Discuss access to Hackground with Prasad Karunakaran
    • Discuss access to STEMAction with Bill Duncan
    • Outreach events (should be coordinated by Ops Mentor/Students):
  • Fall:
    • AHS event: New Student Orientation - recruit new students (coordinate with Ops)
    • AHS event: Robotics Team Orientation (team/club signups) - sign-up students (coordinate with Tech Boosters)
      • 2 separate meetings in cafeteria: new student signup, returning student signup (and recruit parent mentors)
    • AHS event: Back to School Night - recruit new parent mentors
    • Pay Season's Team FIRST registration and get reimbursed from HCPSS using IFAS form(see team treasurer)
    • Opt-out of drive-base (in exchange for $450 Andymark voucher)
    • Build Mentor Team
      • Register mentors in FIRST TIMS and
      • Send invitation for background screening (all mentors should be required to complete this) - reimburse mentors for the cost
      • Schedule Mentor YPP training, check photo-IDs, and collect YPC forms
      • All mentors must complete HCPSS Parent Volunteer Training and collect certificates
      • Provide a list of all mentors to AHS principal, vice-principal
      • Reconcile IT lists (remove old mentors, add new mentors):
        • TeamSnap - add mentors and students and get updated phone/text/email info (may be handled by a Tech Boosters volunteer)
        • team2537.com - add mentors to appropriate groups via https://admin.google.com
        • wiki accounts - add mentors and students to appropriate groups
        • google drive access
    • Add students to school's shop safety training/testing program in Canvas
      • username: AHSspaceraiders@… get password from prior lead mentor or Tech Ed faculty
    • First meetings:
Last modified 20 months ago Last modified on Oct 3, 2019, 5:59:52 PM