wiki:Operations/Schedule

Weekly schedule spreadsheet

Activities

  • Fundraising
  • Budgeting
  • Outreach
  • Award applications
  • Informational brochures for judges and sponsors
  • T-shirts, banners, flags, and giveaways
  • Videography
  • Maintaining social media

Monthly Goals

Summer

July
•Plan and Brainstorm for future tasks, outline, goals, ideas, prospects
•Recruit new members for summer planning

August
•Check & Reorganize Website and Social Medias
•Contact previous ops members and mentors for guidance
•Finalize the curriculum for Fall Training
•Write and send out sponsor campaign emails

Fall

September
•Sponsor Relations ($$ and support)
◦Send out emails
•Set up plans to expand our access to capital
◦Gaining new sponsors
◦Specific fundraisers
•Organize team members & their interest => assign specific tasks for each of them
•Start on designs and spirit items
•Begin monthly review video series?

October
•Choose subgroup leads(Business, Outreach, Marketing)
•Spirit ORDER
◦T-shirt (Tech Booster)
◦ID tags?
◦Who’s the mascot?
•Designs ORDER=> Decide which to continue
◦Brochures
◦Pin
◦Banner
◦Business card, microfiber wipes, stickers, pens……
◦Brainstorm for ideas?
•Award write-ups Decision (http://www.firstinspires.org/robotics/frc/awards)
◦Woodie Flowers
◦Chairman’s?
◦Dean’s List (mentors)
◦Entrepreneurship award
◦Media & Tech?

November
•Follow up with each tasks
•Begin Award Writeups/ Award Writeups Initiation
•Design marketing materials

Winter

December
•Follow up with each tasks
•Begin Business Plan
•Newsletter
•Outreach activities
•Order the marketing materials we can
•Brainstorm how things would be and what should be done for and after the kickoff

January
•KICK OFF!!! (Make time for members to participate in design process)
•Begin weekly update video series for [YouTube]
•Spirit items related to the theme of the game that year
•Final review of award write ups

February
•Submit award write ups
•Follow up with each tasks
•Begin competition documents

Spring

March
•Finalize and print competition documents
•Get photos of the bot
•Check each item to take for the competition
•Prepare for any competition presentations/ speaking to judges

April
•Get organized for regional events
•Check & organize outreach bin
•Plan out who writes which article for the wrap up newsletter
•Review the year: What worked and went well, what failed and went poorly

May
•Check for the 8th grade orientation and plan
•Write article for wrap up newsletter

June
•Wrap up the wrap up Newsletter
•Begin preparations for the next year

Things to constantly check & update:
•Website
◦Newsletter
◦Errors
•Social media
◦Photos & videos(Instagram)
◦Taggings & outreaching
YouTube videos
•Newsletter
•Sponsor relations
◦Sponsor activities
◦Email checks
◦Sponsor $$ & support
•Team relations
◦1885
◦5945
◦5979
◦??
•Outreach activities
◦Authorization to participate
◦Dates
◦Volunteers
◦Materials (robots, brochures, pins, drive station, etc.)
•Photo updates into the Shared Google Drive
•Co-op tasks with other subteams

Last modified 8 months ago Last modified on Sep 7, 2020, 9:15:30 PM